The following student information items cannot be designated or disclosed as directory information (under FERPA).

A Student’s:

• GPA
• Grades
• Country of Citizenship
• Race/Ethnicity
• Gender
• Social Security Number or other student identification number

Items that generally can be designated and disclosed as directory information (under FERPA) include:

A Student’s

• Name
• Degrees and awards received
• Address (local and permanent)
• Most recent previous institution attended
• Telephone Number
• Participation in officially recognized activities/sports
• Date and place of birth
• Dates of Attendance
• Major Fields of Study
• E-mail address
• Class schedule/roster
• Full- or part-time status
• Photograph

Note: The list of directory information items above is not prescriptive , i.e., institutions are not obligated to use any or all of the items indicated; the list simply identifies those items that are generally acceptable for directory information use. Institutions have discretionary authority to designate additional items for directory information use as long as the items are not considered harmful to the student and do not constitute an invasion of the student's privacy, if disclosed. (FERPA regulations, 34 CFR, Sections 99.31 and 99.37).

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records.  These rights include:

1.      The right to inspect and review the student's education records within 45 days of the day the College receives a request for access.

A student should submit to the registrar, a written request that identifies the record(s) the student wishes to inspect.  The registrar will make arrangements for access and notify the student of the time and place where the records may be inspected.  If the records are not maintained by the registrar, the registrar shall advise the student of the correct official to whom the request should be addressed.

2.      The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.

A student who wishes to ask the College to amend a record should write the registrar, clearly identify the part of the record the student wants changed, and specify why it should be changed.

If the College decides not to amend the record as requested, the College will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

3.      The right to provide written consent before the College discloses personally identifiable information from the student's education records, except to the extent that FERPA authorizes disclosure without consent.

The College discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests.  A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted as its agent to provide a service instead of using College employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the College.

4.      The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA.  The name and address of the Office that administers FERPA is: